What You'll Do

  • Add new material to file records or create new records as necessary.
  • Track materials removed from files to ensure that borrowed files are returned.
  • Gather materials to be filed from departments or employees.
  • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Assign and record or stamp identification numbers or codes to index materials for filing.
  • Answer questions about records or files.
  • Modify or improve filing systems or implement new filing systems.
  • Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.

Essential Skills

Reading Comprehension 3.88/5
Active Listening 3.38/5
Speaking 3.25/5
Writing 3.12/5
Monitoring 3.12/5
Service Orientation 3.12/5
Critical Thinking 3.0/5
Social Perceptiveness 3.0/5
Time Management 3.0/5
Active Learning 2.88/5
Coordination 2.88/5
Complex Problem Solving 2.88/5

Career Fit Overview

Use this summary to sense whether the day to day rhythm and focus of this path line up with what energizes you.

Top passions

  • Organizer: Bringing order to data and processes satisfies you.
  • Maker: Building and fixing energizes you. You like tangible results and practical tools.
  • Helper: Supporting people and making a difference matters to you.

Common styles

Attention to Detail, Integrity, Dependability, Self-Control, Cooperation

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Key Abilities

This career demands strong capabilities in the following areas:

Information Ordering 4.25/5
Written Comprehension 4.12/5
Category Flexibility 4.0/5
Near Vision 4.0/5
Oral Comprehension 3.88/5
Oral Expression 3.75/5
Written Expression 3.5/5
Perceptual Speed 3.38/5

Technologies & Tools

Adobe Acrobat Electronic filing software Electronic health record EHR software Email software Intuit QuickBooks Microsoft Access Microsoft Excel Microsoft Office software Microsoft Outlook Microsoft PowerPoint Microsoft SharePoint Microsoft Windows Microsoft Word Optical scanning software Word processing software

Work Environment & Style

Common Styles for This Career

  • Attention to Detail (High importance: 4.52/5)
  • Integrity (High importance: 4.34/5)
  • Dependability (High importance: 4.28/5)
  • Self-Control (High importance: 4.26/5)
  • Cooperation (High importance: 4.19/5)

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How to Become One

Some previous work-related skill, knowledge, or experience may be helpful but is usually not required. Training is often provided on the job.

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Also Known As

This career is known by many different job titles across industries. Here are all the variations:

Admissions Clerk Blueprint Clerk Brand Recorder Card Filer Claims Clerk Classification Clerk Clerk Clerk Typist Computer Aide Computer Tape Librarian Credit Card Clerk Cut File Clerk Cut Filer Death Surveys Coder Document Clerk Document Coordinator Document Scanner Documentation Specialist Documents Clerk Documents Scanner Enrollment Clerk Enrollment Specialist File Clerk File Coordinator File Keeper File Maintenance Clerk File Management Clerk Filer Filing Clerk Fingerprint Clerk History Card Clerk Imaging Clerk Import Export Clerk Index Clerk Indexer Intelligence Clerk Invoice Coder Keyboarding Clerk Line Assigner Lister Manufacturing Clerk Map Clerk Medical Records Clerk Medical Records Coder Office Assistant Police Records Clerk Police Records Specialist Pre Coder Record Center Specialist Record Clerk Record Filing Clerk Record Keeper Records Analyst Records Clerk Records Custodian Records Specialist Records Technician (Records Tech) Support Technician (Support Tech) Tape Librarian Team Coordinator Technical Records Specialist